Adding Employment

The article provides a detailed guide on how to add, update, and manage employment records in your Individual Aspire Profile. 

How to Add Current Employment for the First Time

The best way to find your employer is by using the Aspire Organization ID. You should get this number from the director or administrator* of your program. 

*If you are a director or administrator adding your own employment record and have not yet set up your Organization Profile, search for your program using the program license/permit number.

Once you have the Aspire Organization ID, follow the steps below:

1. Log into your profile, click Manage Profiles (or Continue Application), select Start or Update my Aspire Profile, then click Next. 

2. Click on Review next to the Employment History section, and click New Employer.

3. On the Employer Search page, enter the Aspire Organization ID OR license/permit number, leave the other search boxes blank, and click Search. 

   If you are a school age professional and choose to search by license number, enter a 0 first if your number has less than 6 digits. 

4. Select your employer on the right-hand side and enter the necessary information. 

   If you do not see your exact position title, please select the one most applicable to you. If you are working in a Family Child Care setting, please be sure to select position titles related to Family Child Care (e.g., Family Child Care Provider, Assistant Family Child Care Provider, etc.). If you are a seasonal or temporary employee, please select Teacher Aide or PreK Teacher Aide.

   If you are sure that you have searched correctly, and you still can't find your employer, scroll down to locate the Employer Not Listed? section and click +Add New Employer to manually enter your program's information.

5. On the Membership Application page, make sure to Review and Confirm each section, click Review Application, and then click Submit at the very end of the process. The system will notify our team that your application is ready for review, and your employer will be notified that you are now on their employees list.

How to Add Past Employment

Adding past employment follows the same steps as above, however, the record will remain as Self-Reported unless your previous employer is able to verify the record for you. If you're able, we suggest contacting your previous employer so they may do so. Please note that without proof of employment, the Aspire Registry team cannot verify past employment records on your behalf.

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How to Update Employment

End-date an Employment Record

1. Log in to your Aspire Profile.

2. On the homepage, click View All Employment.

3. Click the Manage button next to the employment record you wish to update and select Edit from the drop-down menu.

4. Under Employment Status, change your selection to I am no longer in this position. 

5. Type in your last day of work in the End Date box and select a Reason for Leaving. 

Update Employment (New Position at the Same Employer)

1. Log in to your Aspire Profile.

2. On the homepage, click View All Employment.

3. Click Add Position to add a new employment record for the same organization. 

 

Update Employment (New Employer)

1. Log in to your Aspire Profile.

2. On the homepage, click View All Employment.

3. Click New Employer to add a new employment record for a new organization. 

4. On the Employer Search page, enter the Aspire Organization ID OR license/permit number, leave the other search boxes blank, and click Search. 

   If you are a school age professional and choose to search by license number, enter a 0 first if your number has less than 6 digits. 

5. Select your employer on the right-hand side and enter the necessary information. 

   If you do not see your exact position title, please select the one most applicable to you. If you are working in a Family Child Care setting, please be sure to select position titles related to Family Child Care (i.e., Family Child Care Provider, Assistant Family Child Care Provider, etc.). If you are a seasonal or temporary employee, please select Teacher Aide or PreK Teacher Aide.

   If you are sure that you have searched correctly, and you still can't find your employer, scroll down to locate the Employer Not Listed? section and click +Add New Employer to manually enter your program's information.